Privacy & Data Protection Policy

This privacy policy sets out how the Memorial Trustees use and protects any information that you give when making contact with any member directly, through our website: www.armyapprenticememorial.org.uk
or by filling in a donation form and sending it to us with your donation.

All Trustees are committed to ensuring that your privacy is always protected.

We usually collect the following information when you make an enquiry and/or a donation:

a) Name.
b) Contact information including email address and phone number.
c) Demographic information such as address, intake, years attended as an apprentice and if you are a UK registered tax payer.
d) Amount donated

We require this information to answer any questions you have for us and correctly administer receipt and safe keeping of all donations received and to administer the Gift Aid submission to the Inland Revenue. This information is collated as follows:

e) A listing is kept of all donations received for acknowledging receipt, audit and security of monies received.
f) A record of donations received with a signed statement confirming receipt from a UK tax payer under the Inland Revenue’s Gift Aid scheme.
g) A listing of all donations for commemorative tablets, together with the data required for engraving the personel details by the contracted Stonemason.
h) From time to time, we may contact you by email, phone, or mail.

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we have collected.

All payments to us are handed on for banking within the No 2 account of the Arborfield Old Boys’ Association.

We use ‘cookies’ to track visitors to our website for statistical purposes. Your site visit sessions do not include any personal information. This helps us analyse data about web page traffic and improve our website in order to tailor it to visitor needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you use most. A cookie, in no way, gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking advantage of the website.

Our website contains links to other websites as a convenience to our visitors. The Army Apprentice National Memorial Project is not responsible for the content or privacy of any linked site.

You may choose to restrict the collection or use of your personal information in the following ways:

j) The details we collect will be used to record your donation, provide an acknowledgement and proper accountability.
k) Where applicable, we will pass your details on to our stonemason, to undertake the engraving of a commemorative tablet.

We will not sell, distribute or lease your personal information to third parties.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please contact our Hon Secretary.

If you believe that any information we are holding on you is incorrect or incomplete, please write to us at our contact address or email us as soon as possible. We will promptly correct any information found to be incorrect.

Last Updated: 1st October, 2011